Office Manager

Title: Office Manager, Agrecalc Limited


Type: Full-Time, Permanent


Location: Hybrid, base location Edinburgh


Closing Date: 5 December 2022


A competitive salary of £26,000- £30,000 depending on experience.

Company profile

Agrecalc is a Software as a Service provider who has developed a carbon footprint tool that calculates the carbon footprint of farms.

Our product has an essential and vital purpose, to feed the world sustainably, providing growers, retailers, government and consumers with the information and actions they need to reduce the emissions related to food production.

Now is an a very exciting time to join the Agrecalc team, spinning out from Scotland’s Rural College (SRUC) but maintaining a strong relationship with both SRUC and its commercial arm, SAC Consulting.

Our values


As a team, we are committed to owning what we do. Agrecalc offers ethical, independent carbon assessment.


We work with a number of actors both along and outside of the supply chain. Our commitment is to empower others across the agricultural community.


We’re proud of our partnerships and enabling the flow of data, that will help the globe achieve a net-zero future.


Read more on Agrecalc company values.


We are looking for a dynamic Office Manager who is willing to support a range of functions across the business and support the setup of our spin out company as well as ongoing activity.

You will be a ‘go-to’ person to support our company and our team during this important stage of development.


Business administration and overseeing procedures and policies

  • Establish and maintain Agrecalc document control processes, on-line document libraries and collaboration platforms as well as business governance.
  • Establish and maintain a management system, working with staff, contractors and committees to ensure practices and processes are documented and communicated to ensure efficient running of the business.
  • Provide administration tasks to the business functions.
  • Support meetings by taking notes and recording actions.
  • Scheduling meetings and training sessions with customers and partners.

Finance Administration

  • Provide Agrecalc finance administration.
  • Routine management of the Xero accounting platform.
  • Ensure timely processing and payment of invoicing.
  • Work closely with Commercial team to ensure timely issue of license renewals and project invoicing. Including pro-active closure of outstanding invoices.
  • Work closely with the accountants to ensure timely preparation of annual returns to Company’s House.
  • Manage the accounts and renewals of Agrecalc contracted services & platforms, such as insurance renewal, digital platforms (Hubspot, Microsoft, WordPress etc).

Support users, customers, prospective customers, partners and other key stakeholders

  • Work closely with the Agrecalc Customer Development Manager and Marketing Manager in the provision of support and communications to our audiences.
  • Provide key administrative support to the Agrecalc engagement activities. This includes, but not limited to, webinars, workshops and training.

Skills and experience

Essential requirements


  • Confidence working with digital platforms (Agrecalc) and CRM systems (Hubspot).
  • Experience of working with accounting software (Xero preferred).
  • Strong expertise in working with Microsoft Office applications (Word, Excel, PowerPoint).
  • Attention to detail and high standards, with respect to completion and follow through.
  • Strong numeracy and the ability to work with data and spreadsheets.
  • Strong numeracy and the ability to work with data and spreadsheets.


  • Strong service mindset to enable and support others and who has initiative to recognise opportunities and projects.
  • Excellent interpersonal and communication skills.
  • Entrepreneurial spirit and team player.
  • Curious mindset and a willingness to learn, ask questions and contribute your ideas.



  1. Marketing and social media experience
  2. Experience working in:
  • Agriculture
  • Sustainability
  • Technology

The opportunity

This is an exciting time to join Agrecalc and work with us on our mission to feed the world sustainably by improving on farm efficiency and reducing emissions.

We are looking for a dynamic office manager for our office in Edinburgh on a full-time permanent basis. We can offer candidates an attractive benefit offering including:

  • A competitive salary of £26,000- £30,000 depending on experience.
  • An attractive holiday allowance that goes beyond the statutory minimum.
  • Company pension scheme.
  • A hybrid work pattern with opportunity for remote work 2/3 days per week.

To apply

To apply, please send a covering letter (outlining the most relevant experience to this role and why you are the right candidate) and your CV to [email protected]. If you are applying through LinkedIn, please ensure you have included a covering letter. 

The closing date for applications for this vacancy is Monday, 5 December 2022 at 5 pm, however we may close earlier depending on response rates. As such we encourage you to apply as soon as possible.

At Agrecalc, we welcome all no matter your background. We encourage the right candidates regardless of age, disability, gender identity, sexual orientation, religion, belief, or race.

Application Deadline: 5th December 2022

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